Credentialing & Contracting
Establish strong payer relationships and maintain compliance with end-to-end credentialing and contracting support. We streamline your onboarding with insurance networks, manage renewals, and negotiate optimal reimbursement terms.
What Our Virtual Solutions Provides
Skilled & Experienced Virtual Medical Assistants
Our skilled Virtual Medical Assistants handle a broad spectrum of responsibilities, including patient appointment scheduling, insurance verification, chronic care management, medical scribing, prescription refills, ICD-CPT coding, prior authorizations, claim submissions, payment posting, and detailed reporting. This allows your clinical team to stay focused on what matters most—delivering quality patient care.
Because every healthcare practice has its own workflow, we provide flexible and customizable solutions tailored to your specific needs. By reducing administrative strain, we help you regain the most valuable resources: your time, efficiency, and peace of mind.
Medical Billing and Coding
Our Medical Billing and Coding services ensure accuracy, compliance, and efficiency in managing your practice’s revenue cycle. We carefully translate patient care into standardized medical codes, reducing claim rejections and improving reimbursement rates. From charge entry to claim submission and payment posting, our team follows industry best practices and adheres to HIPAA regulations. With a focus on minimizing errors and accelerating payments, we help healthcare providers maximize revenue while staying compliant with payer and regulatory requirements.
We stay updated with the latest ICD-10, CPT, and HCPCS code changes to ensure claims are filed correctly the first time. By streamlining documentation, reducing denials, and optimizing reimbursements, we free your staff from administrative burdens so they can focus on delivering quality patient care.
Remote Documentation Specialist
Our Remote Documentation Specialists provide accurate and timely support to ensure your patient records are always up to date. By handling charting, medical notes, and documentation in real-time, we help reduce the administrative load on physicians and clinical staff. This service enhances efficiency, minimizes errors, and ensures compliance with healthcare standards and regulations. With secure, HIPAA-compliant processes, our specialists act as an extension of your team—allowing you to focus more on patient care while we take care of the paperwork.
Our specialists streamline clinical documentation by capturing details quickly and accurately, reducing delays and errors. With secure remote access, they keep records organized and compliant, helping providers save time and maintain smooth workflows.
HIPAA Compliance
All of our processes follow strict HIPAA guidelines to safeguard patient data and maintain complete confidentiality.
PHI Security
We implement advanced data protection measures to ensure the highest level of security for Protected Health Information (PHI).
Quality & Accuracy
Our team follows standardized protocols with regular audits to deliver accurate, error-free documentation and billing support.
Service Overview
Insurance Credentialing & Contracting
Seamless enrollment and contracting with payers, done right the first time.
Our experts handle the complex process of credentialing providers with insurance panels, ensuring timely approvals and compliance with payer standards.
Our Process
- Initial provider data collection and CAQH updates
- Payer panel applications and follow-ups
- Contract setup and effective date confirmation
- Network participation tracking
Focus on patient care while we ensure your enrollment is accurate, timely, and compliant.
Payment Negotiation
Maximize your reimbursements through strategic payer negotiations.
We evaluate your current contracts and negotiate better fee schedules and terms that align with your specialty, geography, and volume.
What We Do
- Payer contract review and benchmark comparison
- Identification of underperforming contracts
- Strategic negotiation for improved rates
- Renewal and amendment support
Get paid what your services are worth with expert-led negotiations backed by market insights.
Renewal of Contracts
Never miss a renewal date again.
We proactively track and manage all upcoming contract renewals, ensuring uninterrupted payer participation and updated compliance documentation.
Includes
- Renewal alerts and reminders
- Contract term review and revalidation
- Documentation updates and re-submissions
- Ongoing payer relationship management
Stay in-network without disruption — we handle every detail from reminders to re-approvals.
Portal Creation, ERA/EFT Setups
Go paperless with secure, automated payment workflows.
We set up payer portals, ERA/EFT systems, and provider accounts to simplify communication and ensure seamless payment automation.
Setup Includes
- Portal registration and credential setup
- ERA and EFT enrollment management
- Bank verification and documentation upload
- Testing and go-live support
Enjoy faster reimbursements and fewer errors through electronic payment systems.
NPI/TID Registration
Start your practice right with compliant identification and tax setup.
We assist new practices and providers in obtaining NPIs and Tax IDs, ensuring all identifiers align across payers and government systems.
We Assist With
- NPI (Type 1 and Type 2) application and verification
- IRS EIN/TID registration support
- Medicare PECOS enrollment assistance
- Provider data synchronization across payers
Lay the foundation for a compliant, credentialed, and recognized medical practice.
Ready to Get Started?
Contact us today to learn how our Credentialing & Contracting can transform your practice.
Schedule a DemoKey Benefits
- Increased Efficiency
- Cost Savings
- Improved Patient Care
- Expert Support
Transform Your Practice Today
Join hundreds of healthcare providers who have optimized their operations with our Credentialing & Contracting services.
Get Free ConsultationWhy Choose Us?
-
✓
HIPAA-Compliant: Every VMA is trained in U.S. healthcare privacy regulations and data protection.
-
✓
Experienced Professionals: Our team has backgrounds in medical administration, billing, and clinical documentation.
-
✓
Flexible Plans: Scale up or down depending on your practice needs — hourly, part-time, or full-time options.
-
✓
Seamless Integration: We work with your systems, processes, and preferences — whether you use Athenahealth, Kareo, DrChrono, or others.
-
✓
Cost-Effective: Save up to 60% compared to hiring full-time, in-house staff.
Flexibility with multiple EHR platforms
Our Virtual experts are experienced across multiple EHR systems, ensuring smooth tasks and accurate processing whether its billing or other task no matter which platform your practice relies on.
The Specialties Our Specialists Serve
Our Virtual experts are experienced across multiple specialties, ensuring highly accurate processing, whether it's billing, virtual scribing, or authorization, no matter which specialty your practice relies on.
Endocrinology
Dermatology
Ambulatory Surgery
Behavioral Health
Cardiology
Dentistry
Allergy Immunology
Internal Medicine
Infectious Disease
Hand Surgery
General Surgery
Gastro Enterology
How Our Virtual Assistance Process Works
Our virtual assistance process is designed to be simple and effective. We understand your practice needs, match you with skilled professionals, and ensure seamless integration so you can focus on patient care.
Discover & Consultation
- Understand your practice’s unique needs: billing, scheduling, or patient coordination
- Identify the best-fit Virtual Medical Assistant for your requirements
Onboarding & Setup
- Set up secure access to your systems
- Train your dedicated VMA on workflows, EHR/EMR, and communication tools
- Ensure smooth transition without disrupting daily operations
Integration with Your Practice
- VMA works as an extension of your in-house team
- Manage assigned tasks efficiently and professionally
- Follow practice protocols for consistent patient experience
Consistent Monitoring
- Continuous oversight and performance monitoring
- Quality checks and adjustments as needed
- Support team available for additional staffing needs
Scalability & Growth
- Scale by adding more VMAs or expanding scope
- Focus on patient care while we handle operations
Transparency & Reporting
- Regular performance reports and updates
- Full visibility into VMA’s work and value
What Our Clients Say
Discover how healthcare providers across the U.S. are transforming their practices with our Virtual Medical Assistant services. From smoother operations to happier patients, our clients share the real results they’ve achieved with our support.
Hiring a Virtual Medical Assistant through this company has been a game-changer for my clinic. They handle scheduling, insurance verification, and billing with precision, allowing me to focus entirely on patient care. My staff and patients are happier than ever!
Dr. Sarah Mitchell
Family Practice, Texas
I was initially hesitant about outsourcing, but the transition was seamless. My VMA integrated perfectly into my EHR system and reduced my administrative burden by at least 60%. It feels like having an in-office team member without the overhead costs.
Dr. James Carter
Chiropractor, Florida